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МСМ Групп ХХК

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EXECUTIVE ASSISTANT (ЗАХИРЛЫН ТУСЛАХ)

2,500,000 - 3,000,000 MNT | Negotiable   /Monthly/
CV илгээх

Job description

 

Administration and Operations Support:

  • Provide comprehensive assistance to directors and department heads in their daily tasks.
  • Offer support for day-to-day management of staff, ensuring efficient operations.
  • Manage correspondence, including distribution and archiving of letters.
  • Maintain accurate records and notes, ensuring organized documentation.
  • Coordinate weekly management team meetings and disseminate notes.
  • Arrange meetings, events, and conference rooms with meticulous detail.
  • Handle travel arrangements, including hotel and flight bookings for management and visitors.
  • Supervise administrative drivers and distribute tasks among team members.
  • Facilitate official signatures on bank transfers, contracts, and other critical documents.
  • Perform home-based tasks related to the Executive Director.
  • Manage printing, business card orders, and mail processes.
  • Execute additional tasks as directed by Management, maintaining flexibility.
  • Fulfill employee business card orders as requested by supervisors.

 

Board of Directors Support:

  • Compile and manage essential company files, including minutes, reports, and regulations.
  • Maintain and update a meetings folder for board and shareholders meetings.
  • Assist in preparing and amending organizational regulations and authority documents.
  • Coordinate and send invitations to board and shareholders meetings.
  • Record minutes during board and shareholders meetings and distribute them to members.
  • Keep the board informed of legal changes impacting their roles.
  • Draft resolutions, meeting notices, and voting papers in consultation with the Chairman.
  • Provide comprehensive support to the Chairman in various capacities.
  • Fulfill additional responsibilities as assigned by the Board.

 

Human Resources Assistance:

  • Support HR department by handling paperwork, including replication, printing, and scanning.
  • Provide timely translation services as required by HR department.
  • Conduct research and compile data in response to HR department requests.

Job requirements

  • A university degree in Foreign Relations and Business Administration.
  • Minimum of 2 years of experience in a secretary role.
  • Proficiency in MS Word, Outlook, Excel, and PPE.
  • Strong command of Mongolian and English, both spoken and written.
  • Ability to handle official documents and assess issues independently.
  • Highly organized, with exceptional event planning skills.
  • Experience in secretarial and office assistant roles.
  • Knowledge of corporate governance and compliance.

Additional information

  • Basic salary + KPI bonus salary 
  • Learning & development opportunity with international brands
  • Additional health insurance with 100% coverage
  • Employee transportation & discounted lunch pack 
  • Flexible working hours
  • Discounted rate for MSM products

Other details

LocationUlaanbaatar city, Khan-Uul district
FieldHuman Resourses
LevelSpecialist
TypeFull-time

Contact info

Phone77181111, 88074539

Job advertisement posted date

2024-06-11 14:17

Click here to view detailed information of the company

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