Responsible to: Operation Coordinator and Senior Administrative manager

General Summary: To assist with the operations and activities of the Operations activities and ensuring the curriculum is adequately resourced is a core function and priority for the role.

Working with Operation department for maintenance

• Manage and oversee solutions for problems, repairing damages and cleaning services related to the teachers' classrooms and premises (accommodation) 
• Work closely with member of the Academic Team on school practice, events and general organisation

• Organise and/or provide translation and typing of documents as required in operation department
• Answer external and internal communication promptly
• Preparing time log report for operation staff monthly 

Accommodation  

• Oversee repairs, renovations and inspections are carried out before staff arrive, and cleaned following their departure
• Oversee all apartments are prepared ready for staff as per the inventory

Resources & stationery:

• Making quotation research for items what have been requested in an Annual requisition form and other school resources
• Placing an order and conducting purchases of all stationery, teaching and learning supplies (General Resources and List of items on Annual requisition Form) after approval by School Management
• Ensure that items have been ordered and restored in resources room (ready to go to Requisitioners)  
• Maintain up to date stock lists in all areas of resources  (school equipment, stationery, uniforms, ECAs) and monitor stock control 
• Analyze usage and discuss with Senior Admin officer and Finance Coordinator to adjust ordering accordingly
• Ensure products are securely stored and inventories are updated immediately after arrival into school
• Check quality of materials before preparing for despatch to the appropriate people and make sure all goods reach the correct destination

• Liaise with the Academic Team and teaching staff to identify critical resources ensuring that they are ordered, invoiced and delivered in a timely manner
• Manage the BSU merchandise shop with Receptionist (Reprographics) 

Uniform:

• On arrival, sort and store uniforms  in an efficient manner

• Communicate with parents on orders

• Coordinate the sale of uniforms at the beginning of the academic year

• Be available to parents for sales during term time and ensure appropriate stock levels are maintained

• Manage returns and complaints/issues from parents relating to uniform

• Ensure the BSU merchandise shop is well-stocked and well-organised and maintained

External-facing administrative responsibilities: 

• Liaise with the Academic Team and Marketing Manager regarding the organisation of school events

• Ensure that the ECAs, Summer Camps and Summer School are resourced according to the requirements of the course.

General administration duties:

• Communicate questions and concerns in relation to any of the above responsibilities to the appropriate members of the Academic Team 
• Provide support to the daily operation of the school
• Communicate effectively in English and Mongolian, both orally and in writing

General school expectations:

• Promote English as the language of communication throughout the school
• Set a good example at all times by adopting a professional appearance
• Assist and participate in organising all school events throughout the year
• Promote the school at all times both in school and in the community
• Take on additional responsibilities as and when determined and agreed with line managers    

The ideal candidate will have:

• A relevant degree and qualification (BA and MA)
• Experience in relevant work (procurement) and business environment for more than 5 years
• A passion for working in school environment and a commitment to being part of educating the whole child
• A high level of professionalism and strong interpersonal skills
• The high ability to speak and write both in English and Mongolian (IELTS 6.5 and/or higher